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INTEGRATED POLITICAL PARTIES MANAGEMENT SYSTEM (IPPMS)

 

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By Corporate Communication.

Nairobi Kenya, Tuesday June 2nd,2020.

The Registrar of Political Parties Ann Nderitu has reiterated the cardinal importance of political parties to optimally use parties’ Internal Dispute Mechanisms to resolve conflicts if they arise.

In a media interview in her Office on the 2nd June, 2020, the Registrar noted that the respective party Constitutions have elaborate provisions adequate to address issues including those pertaining officials and even members. She advised that relevant governing organs of political parties should take the lead and procedurally handle issues within the party before such gets out of hand.

“Aware of the divergent opinions that party officials may hold, there is need to sit and amicably square out issues within the party structures before such matters escalate into conflict”, Ann Nderitu counselled.

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Registrar of Political Parties Ann Nderitu (seated front) and Juliet Murimi, Director Compliance in a consultative meeting with a section of Ford Kenya party officials at the Registrar’s Office on 2nd June, 2020.

The Registrar further urged that political parties should entrench a culture of trusting party organs in solving issues hence minimising conflicts that at times playout in the public and also some ending up into protracted legal battles. She noted that jostling of whichever nature within or between political parties will be detrimental to the institutional image of parties and ultimately negating the national object for which political parties are established.

Ms. Nderitu urged the responsible party governing organs to periodically re-assess their respective Constitutions for review and/or amendments if need be in order to factor in emerging issues in the course of implementation.

Being one of the key instruments of managing political parties, she added, “Section 20 of the Political Parties Act allows that a political party may make alternations to its Constitution but notify the Registrar in a prescribed format within stipulated times”.

The development of a political party Constitution and its consequent evaluation by the ORPP is done within the provisions of second schedule of the Political Parties Act, 2011 and the Political Parties (Registration) Regulations, 2019. A party Constitution details a host of matters such as: the party corporate identifiers and philosophy; documented structure and policies; membership and governance requirements; disciplinary measures; rules and regulations among a host of other stipulations.

By Corporate Communication Unit.

Lion Place Nairobi, Kenya; May 11th,2020.

The Office of Registrar of Political Parties (ORPP) is now among the public institutions that have moved with speed to embrace technology to execute key business matters. This was exemplified by the 1st virtual meeting of the Management team (The Heads of Department) held on the 4th May, 2020.

The virtual meeting was conducted via the ministry of ICT, Innovation and Youth Affairs’ recommended Zoom platform, a solution quickly gaining traction as a meeting online platform for institutions.

The meeting came against backdrop of the government directive to limit face to face meetings to a maximum of four (4) persons among other advice pertaining conduct of meetings.

“It has been decided that all meetings of more than four (4) individuals will be conducted through available on-line platforms, Webex and Zoom have proved appropriate and are currently in widespread use across public service”, instructs a circular form the Head of Public Service of the 23rd April, 2020.

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“We will continue exploring but alternative appropriate avenues of conducting our business such as this virtual meeting platform as an institution that embraces and adopts responsive technology”, she noted.

She advised the users of the need to be mindful of risks that might be in the use of such technology, hence the need for a concerted risk assessment to ensure the Office adopts technology devoid of cyber attacks and other technological-oriented vulgarities.

Ms. Nderitu further appreciated members of staff for according one another professional support in the wake of Covid-19 situation. She lauded the staff for their continued effort in attending core Office tasks in their respective functional areas during the Covid-19 pandemic.

''Although we have scaled down the operations as per government protocols, I appreciate the work done so far that our customers are happy about”, she observed.

Ms.Nderitu assured the stakeholders of the Office’s commitment to serve them within the laid down procedures hence no much interruptions of service. The Registrar urged staff to continue working with commitment and dedication on their respective assignments on or off-duty station.

“We will progressively continue to give guidance on our operations in line with dictates of government guidelines from time to time as the Coronavirus situation unfolds”, she added.

Corporate Affairs
Lion Place Nairobi, Kenya; March,7, 2020.

The Speaker of National Assembly, Justin Muturi has applauded the Office of Registrar of Political Parties for its effort in entrenching democracy. He hailed the Office effort in managing political parties, terming them pivotal avenues for enhancing democracy.

While presiding over the official opening of this year’s People Dialogue Festival (PDF), held from 5 th to 7 th March, 2020, at the National Museums, Nairobi, the Speaker noted the need to strengthen the ORPP to enable it steer optimal realisation of democracy in the country. “I acknowledge presence of
Registrar of Political Parties in our midst, who has lead the ORPP in streamlining management of political party processes to the gains we see today”, he acknowledged while underscoring the importance of ORPP that he proposed should be anchored in Constitution.

He underscored the central role political parties play in promoting dialogue and good governance. Noting “political agitations and conversations must be steered by political parties. We will grow democracy if we strengthen political parties as key proponents for good governance”. The Speaker, who has also previously served as the Chairperson of the Centre for Multi Party Democracy (CMD) advising the need for political parties to meet regularly within Parliament to deliberate and formulate appropriate party positions and direction on matters of national interest.

PDF opening 1Speaker of National Assembly Justin Muturi (front left) with other leaders and Registrar of Political Parties, Ann Nderitu (2 nd last) after presiding over the official  opening of the People Dialogue Festival (PDF) at the Loius Leakey Auditorium at the National Museums of Kenya, Nairobi on 5 th March, 2020.

 

Muturi further acknowledging efforts of key crusaders of democracy such as Martha Karua, who was also present. It has taken a lot of effort and sacrifice to bring about legal and policy reforms for democracy in Kenya, hence our duty to appreciate and celebrate them.

Various guests’ speakers saluted the import of such a dialogue festival which was mooted in Scandinavian countries like Sweden and Denmark. “I am so glad to be part of such an inspiring event. As politicians it gives us an opportunity to hear candidly on real and day to day issues from the people we serve”, noted Ms Karen Elleman, the First Deputy Speaker of the Danish Parliament.

The current CMD’s Chairperson, Abshiro Halake, a nominated KANU Senator, thanked partners and participants for support to the festival. “I truly appreciate all for the unwavering support to this forum, helps us to bridge the gap between the electorates and leaders”, she said.

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Amani National Congress (ANC) party leader Musalia Mudavadi signs the visitor’s book at the ORPP exhibition stand.

The Registrar was among the lead panellists in a mentorship session to discuss varied issues regarding women and political leadership. Other ORPP officials took part in some of cross- disciplinary topics and audience-targeted lined up throughout the festival. The ORPP was one of the key partners in preparing and hosting the festival and also was also part of the corporate exhibitors; showcasing its services to high government officials, political leaders, members of the public among other attendees.

Corporate Affairs
Lion Place Nairobi, Kenya; March,17, 2020.

 

Public institutions have been urged to deliberately reduce impediments of access to government procurement opportunities under the preserved and reserved category. It has been noted that despite progressive constitutional and enabling legislation that enable access to the groups, challenges still exists to the full realization of the provisions.

Speaking during a sensitization of ORPP management on the Public Procurement on Asset Disposal Act (PPADA) on the 15 th March in Naivasha, Mr Allan Muturi a Consultant with Kenya Institute of Supplies Management (KISM) urged the public institutions to go the extra mile beyond the legally prescribed 30% preservation/reservation threshold and put in place administrative enabling mechanism to attain the tenet. “As a long serving practitioner I can tell you that the target on this provision, majority of which are youth have had serious challenges that the PPADA, 2015 intended to address“, Mr. Muturi said Adding that public entities should institute mechanisms geared towards support of the disadvantaged persons seeking
government procurement opportunities to attain optimal economic empowerment as was intended” He further advised on mapping out according the category opportunities in the best prioritized manner.

On perceived ill practices in procurement, Muturi noted strict fidelity to the values and principles of governance as enshrined in the Constitution of Kenya, 2010. “To me if we adhere with the values and principles in our Constitution by all involved in the public procurement processes, we can undertake procurement above board”,

“To me if all decision makers in public procurement process adhere to the values and principles in our Constitution, we can undertake procurement more efficiently and effectively ” he advised.

Pursuant to detailed relationship among internal departments and units within an organization as outlined in PPADA, he called on ORPP to enhance departmental collaboration to ensure seamless procurement processes “For the entire procurement cycle to happen, there should be clear-cut functional inter-linkages to the procurement department and support to the procurement department as much as possible”, he noted.Procurement meeting2Further urging of the Departments were also implored upon to detail their needs to procurement of the intended good, works and services “It is important for us all to develop very clear and detailed specifications on requisitions to ensure procurement meets the expectations”, observed Kelvin Mungasio, ORPP’s head of Supply Chain Management department. Staff were urged to be keen and study their responsibilities whenever they are appointed in various committees during procurement processes. Heads of department were urged to sensitize staff of assigned roles in law in various procurement and disposal committees for them take up such with utmost due diligence.

The Office was called upon to ensure there are checks and balance as well as support to the Accounting Officer (the Registrar of Political Parties) to enable her deliver the steering responsibility bestowed in law. Among the roles of the accounting officer is to oversee the entire procurement process with professional advice from the head of procurement. “ For the purpose of ensuring the accounting officers decisions are made in a systematic and structured way, an accounting officer shall establish systems and procedures to facilitate decision making for procurement and asset disposal consistent with law and regulations”, reads in part section 45 of the PPADA.procurement meeting1

Corporate Affairs
Lion Place Nairobi, Kenya; January,14, 2020.

 

Political Parties with provisional registration that are seeking full registration will be required to provide verifiable evidence of their established infrastructure across the country as required by the Political Parties Act. The Office of Registrar of Political Parties (ORPP) has from 14 th to 17 th January dispatched teams in 8 regions across the country for on-ground verification exercise of the various political parties that have applied for full registration. The regions include Coast, Lower Eastern, Upper Eastern, Western, Nyanza, Rift Valley, Central and Nairobi.

The exercise seeks to verify physical presence of functional parties’ offices in at least 24 counties (the headquarters already verified), party leadership, personnel responsible in respective offices, mechanisms for recruitment of members, membership register, party constitutions, party activities, policy framework and administrative structures among other raft of legal stipulations. These are some of the stringent requirements for consideration for approval to full registration status. The requirements are complement to Constitutional requirements for formation of political parties which should have a national outlook.


The verification is part of ORPP commitment of ensuring political parties are established for posterity and capable of actualising their set out ideologies and as key avenues for the citizens political participation and inclusivity in the democratic process, the Registrar Ann Nderitu said while kick-starting
the exercise on 13 th January at the ORPP Offices in Nairobi. “As an Office we continue to shift our processes to ensure that the registration of political parties is geared towards institutionalising political parties as citadels for democracy”, Registrar said. She further informed that the ORPP has already established 7 regional offices in Kisumu, Eldoret, Nyeri, Isiolo, Mombasa, Nakuru and Kitui not just for monitoring parties for compliance but taking
service closer to the people as well an opportunity for political parties and their members to seek guidance and services required of the Office. The Office will endeavour to expand to other regions and progressively to all the counties, Registrar added.


On conclusion of the exercise, consolidated reports will thoroughly be scrutinized to ascertain the compliance status of the political parties in question. They will further, be guided accordingly in case gaps are identified with a view of ensuring full compliance prior to registration.

To date, there are sixty eight (68) fully registered political parties, twelve (12) provisionally registered, of which majority are subject of verification during the exercise to ascertain compliance.